TABLE OF CONTENTS
- Introduction
- “Pending” Status: Generation of an EPP
- “Review” status: EPP review process
- “Validation” status: EPP validation process by FIFA
- “Approved” status: EPP finalised
- “Discarded” status
Introduction
When a training reward trigger for training compensation or solidarity mechanism is identified in TMS, a provisional electronic player passport (EPP) is automatically generated in TMS and undergoes a series of steps, known as the EPP review process, in which training clubs, Member Associations and FIFA will verify that the information in the EPP is complete and correct.
This EPP review process is summarised here and detailed below.
“Pending” Status: generation of an EPP
In order to populate a provisional EPP, FIFA asks for the player’s registration information by sending a request using the player’s FIFA ID to all Member Associations (via FIFA Connect ID). The integration of a Member Association’s electronic national registration system with FIFA Connect ID allows that Member Association to automatically send any registration information, if any, to TMS for it to be included in the EPP.
If a player has never been registered with a Member Association or the Member Association is not integrated with FIFA Connect ID, then no registration information will be sent to TMS from that Member Association’s national registration system.
Initially, a provisional EPP is generated and its status in TMS will show as “Pending” for at least ten days. During this time, all TMS users may inspect this provisional EPP for accuracy.
All Member Associations that provide registration information through FIFA Connect ID for an EPP are automatically included as participants in the EPP review process.
Clubs with which the player was registered according to the registration information in the EPP participate in the EPP review process, provided that these clubs have TMS access.
Member Associations that are not already included in the provisional EPP may ask to participate in the EPP review process if they believe registration information is missing, and will then be able to provide this registration information manually during the EPP review process.
“Review” status: EPP review process
During the EPP review process, the relevant Member Associations may ask to add or amend registration information manually in the EPP.
Clubs with TMS access that are participating in the EPP review process may upload waivers, contract offers, or exemptions of a contract offer, where relevant.
A Member Association will have to upload waivers, contract offers, and exemptions of a contract offer on behalf of their affiliated clubs that do not have access to TMS, where relevant.
The EPP review process shall last fifteen (15) days. The FIFA general secretariat may, at its discretion, exceptionally extend its duration.
All information added or amended during the review process is subject to FIFA’s approval.
“Validation” status: EPP validation process by FIFA
During the EPP validation process, FIFA will evaluate the EPP and determine whether to accept or reject any request to amend registration information for the final EPP.
Where information is unclear or incomplete, FIFA may request via TMS that the relevant party provide further information within five days.
“Completion” status: EPP being completed by the participants
If, during the validation phase, FIFA decides that registration information and documentation may be missing from the EPP, FIFA will put the EPP in “Completion” status. All participating clubs and Member Associations may provide registration information or documentation during this phase, as with the “Review” phase.
The “Completion” phase will last for a predetermined period of time.
“Referred to DRC” status
If a case of legal or factual complexity arises in FIFA’s assessment during the validation of the EPP, FIFA may refer the case to the FIFA Dispute Resolution Chamber (DRC) for a decision.
For as long as the case is being decided by the DRC, the status of the EPP will remain as “Referred to the DRC”.
“Approved” status: EPP finalised
All Member Associations and clubs which are participating in the EPP review process will be notified of the final EPP. These parties have 21 days to appeal the decision before the Court of Arbitration for Sport and failure to appeal within the deadline shall result in the decision becoming final and binding.
“Discarded” status
Once it has been assessed by the FIFA general secretariat, FIFA may decide to discard an EPP if it determines that no training rewards are due, e.g. in cases where there is no international dimension.
FIFA will provide a reason for discarding an EPP, which will be displayed in the EPP.
In such cases, the EPP will not be finalised and no payments of training rewards are due. The status of the EPP will be set to “Discarded”.
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