Loan extension

Introduction

Scenario: the player was transferred on loan from club A to club B. At the end of the loan, both clubs agree to extend the loan of the player with club B.

Loan extensions and permanent transfers resulting from loans must also be entered in TMS at the appropriate time.

The loan agreement information must be entered as accurately as possible, and the mandatory documents must be uploaded by both clubs. For more information on the mandatory documents, see “Transfer documents in TMS: mandatory documents, upload rules and evidence”. The information provided by both clubs must match for the transfer to proceed. For more information on this topic, see the “Matching process and matching exception” section.

Since the player’s transfer certificate process and registration were already processed during the original loan transfer, the ITC/DTC process does not apply to the loan extension. Thus, the loan extension can be processed in TMS at the appropriate time even if the registration period is closed.

This article describes how the new club should enter the engaging instruction of a loan extension. To see what the releasing instruction looks like, see “Release a professional player on loan”.

Creating the instruction

To enter a loan extension, search for the original loan and click on “Extend loan”.

“Players & Clubs” section

Player

Information on the player is taken from the related transfer, i.e. the initial loan transfer.

New and former club

As your club is retaining the player on loan, it is automatically selected as the player’s new club. The former club, i.e. the club that engaged the player on loan, is automatically retrieved from the initial loan transfer.

Enter the loan agreement dates by using the calendar search or by typing the date manually. The loan date must match the loan agreement that will be uploaded. The loan end date must not be later than the end date of the current employment contract.

Carefully select an end-of-loan date within the registration period of the former association (the association of the original club of the player). For domestic loan transfers, the end-of-loan date must be within your Member Association’s established registration period. If, upon entering the “Return from loan” instruction, the registration period of that association is closed, the transfer will be blocked by means of a validation exception. For more information on how to process the transfer at the end of the loan, see “Loans: scope”.

The loan agreement must also be uploaded by clicking on “Drop files to attach or click to browse”.

“Employment” section

Fill out all fields relating to the player’s employment contract accurately. For more information on how to use the player’s salary calculator, see the section “Total fixed remuneration calculator”.

Then upload the player’s complete employment contract. All pages of the employment contract must be uploaded, including all annexes and amendments.

Ensure that the document being uploaded complies with the requirements set out in the “Transfer document guidelines”. Failure to upload a document in compliance with these requirements will constitute a breach of the Regulations.

“Football Agents” section

If your club and/or the player have an agent representing them in relation to this transfer, this information must be entered in TMS by clicking “Yes”. You will then be required to declare the agent information within the transfer. For more information, see “Declaring agent information”.

“Payments & TPO” section

If the transfer includes any fixed transfer fee, conditional transfer fee and/or sell-on fee payments, select “Yes” to the payment question under the “Payments” tab. If it does not, select “No”.

If you click “Yes”, enter the payment details accordingly, i.e. the currency in which the payment will be made, the payment amount, details of instalments (if any), and your club’s banking details. For more information on how to declare the payments within a transfer instruction, see the section “Club-to-club payments within the transfer instruction”.

Declaration on third-party payments and influence on clubs

Prior to confirming the transfer, you must, on behalf of your club, either declare “Yes” or “No” to the declaration on third-party influence on clubs. For more information on this topic, see the section “Third-party influence”.

Failure to provide mandatory information or entering incorrect information in ITMS is an offence subject to the Administrative Sanction Procedure (ASP).

Declaration on third-party ownership of player’s economic rights

Prior to confirming the transfer, you must, on behalf of your club, either declare “Yes” or “No” to the declaration on third-party ownership (TPO) of a player’s economic rights.

For more information on this topic, see the section “Third-party ownership”.

Training rewards waiver

This section is optional. If a club has waived its right to receive training rewards, you may upload any relevant supporting documentation.

Confirmation

Once you have entered all the necessary details in the instruction and have uploaded all the mandatory documents, you may either confirm the transfer or save it as a draft and return later. If you choose to save as draft, the status of the transfer will change to “Pending” until it is confirmed.

Certify that all the information is true and correct by clicking on the relevant box, and once you are certain that everything is in order, click on “Confirm transfer”.

Once you have confirmed the instruction, the transfer status will change to “Awaiting counter instruction”.

If the counter club has already entered a matching instruction, the status of the transfer will be “On loan – awaiting conclusion”.

If the transfer remains in “Awaiting counter instruction” status or if the transfer changes its status to “Matching exception”, contact the counter club directly to resolve the mismatch. For more information on this topic, see the section “Matching process and matching exception”.