Table of contents
Proof of payment requirements
Declared payments should be made by the date specified in TMS and the new club must upload the relevant proof of payment to TMS within 30 days of each payment.
The club dashboard in TMS includes a “Proof of payment” section which gives your club an overview of all upcoming and overdue payment instalments. For more information, see “Notifications for clubs”.
Ensure that the proof of payment being uploaded complies with the requirements set out in the Transfer Document Guidelines.
Note: for international transfers, failure to provide proof of payment in TMS or to upload a document in compliance with the document guidelines is an offence subject to the administrative sanction procedure (ASP).
For transfers created before 16 November 2022, the proof of payment for solidarity contribution and training compensation can be uploaded even if no information was originally entered by the club(s) in the transfer instruction and/or if the status of the transfer is “Closed”.
Upload a proof of payment
To submit a proof of payment for a previously declared instalment, search for the relevant transfer and click on “Club payments”.
The payment instalments declared in the transfer instruction will appear under the “Proof of payment” tab. For more information on which payment types are applicable depending on the instruction types, see the section “Club-to-club payments within the transfer instruction”.
To upload the proof of payment, click the “Add payment” button corresponding to the relevant instalment that has been paid.
Enter the amount paid and the payment date. The amount of the instalment declared must fall between 95% and 100% of the instalment entered in the transfer instruction.
You must also upload the respective proof of payment document and check the box to confirm that the instalment has been paid in full and that the remaining amount has been deducted from the total amount.
Amendments and top-up payments
Note: Member Associations and their clubs must declare the full amount of transfer compensation agreed between the clubs for the transfer of the player in the corresponding transfer instruction. The new club must then make these payments, withholding 5% of the total transfer compensation for solidarity contribution purposes unless agreed otherwise, and declare such payments accordingly. Once the applicable training rewards have been processed through the FIFA Clearing House, any remaining transfer compensation must be paid directly to the former club (See the section "Top-up payments").
If your club has agreed with the counter club on new contractual arrangements, you must first amend the payment amounts in the transfer instruction before declaring the payment and uploading the proof of payment. For more information, see the section below on “Amendments to payment amounts or payment dates”.
The banking details of the new (“Payer”) and former (“Recipient”) clubs are automatically populated from the transfer instruction. If the banking details have changed in the process, they can still be updated.
Click on “Add” to confirm your payment.
What happens after submission
The instalment details as well as the total paid and pending amounts for the corresponding payment type will be updated accordingly in the proof of payment summary.
The details of the payment declared can be viewed by clicking on the document uploaded under the “Proof of payment” column.